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The Landlord e-Guide Monthly Newsletter
  Issue #112

September/October  2013  

In this Issue:

Tip of the Month
The Corporation vs. the L.L.C.
Question of the month
How to Get Started as a Landlord
What's HOT!
The Internet's leading provider of Incorporation,
LLC Formation and Trademark Search Services

Welcome to the Complete Landlord Guide monthly newsletter.

Our mission is to provide useful information on ways to maximize profits and minimize risks as we help improve the way you do business as a landlord.

Note: If you have not done so already, please take a quick moment to add our newsletter e-mail address: [email protected] to your ISP address book in order to ensure being able to receive and view this and future newsletters.

My fellow landlords,

Many changes are taking place at and we had been working ferociously to get them completed prior to the publication of this newsletter.   But alas, I am a perfectionist and am not quite yet satisfied with the latest update of The Complete Landlord Guide and the redesign of the website.  We are also putting the finishing touches on the new Landlord's Resource Directory companion website.

On top of all these exciting changes, I have been in the midst of working through some particularly challenging zoning issues with one of my rental properties.  I am reminded of the immense responsibility of being a property owner and am ever grateful to have an extremely competent team of professionals helping me through it all.   Property ownership and management is certainly not for the faint of heart! 

As always, I am quick to make this clear to people asking my advice because too many of them have a misguided notion that owning and managing properties is as simple as finding a good property and getting a good tenant.  Although I'm not the pessimistic type, it would be a great disservice  not to clarify the financial and emotional ramifications that are so much a part of investment real estate.

For every landlord, each new tenancy comes with risks and rewards.  Just as with anything in life, there will be good times and bad and although we can implement ways to protect ourselves from certain hardships, it's important to always be prepared for the worst.  Once this is realized and accepted, the difficult times are more easily endured.   As I have outlined the prerequisites to becoming a landlord in The Complete Landlord Guide, I hope to realistically illustrate the pros and cons of property ownership and landlording through this newsletter and welcome any comments on topics you would like to see covered herein.

Make it a great day!


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Legal Disclaimer: This Newsletter includes comments and advice which is derived from the personal experiences and opinions of Shannyn Flory. It is distributed with the understanding that the publisher is not engaged in rendering legal, accounting or other professional service. If legal advice or other professional assistance is required, the services of a competent professional should be sought. 

Tip of the Month:  Comparing Protective Business Entities

The following article was published with the written consent of My Corporation Business Services, Inc.  It is the second of two articles made available to you on the subject of creating a legitimate property management business.   This article features the different characteristics of the Corporation and Limited Liability Company and will help you understand more about which one would better meet your own needs.  For more information business entities, be sure to browse the website.

The Corporation vs. the Limited Liability Company

The C-Corporation

The label, "C-Corporation" merely refers to a standard, general-for-profit, state-formed corporation. Characteristics of the "C-Corporation" include the following:

Separate Legal and Tax Life. A corporation which is properly formed and operated as a corporation assumes a separate legal and tax life distinct from its shareholders. A corporation pays taxes at its own corporate income tax rates and files its own corporate tax forms each year IRS Form 1120.

Management and Control. Normally, a corporation's management and control is vested in its board of directors who are elected by the shareholders of the corporation. Directors generally make policy and major decisions regarding the corporation but do not individually represent the corporation in dealing with third persons.

Thus, transactions with third persons and day-to-day activities are conducted through officers and employees of the corporation to whom authority is delegated by the directors of the corporation.

Shareholders. Shareholders are the owners of a corporation. Although shareholders have no power over the corporation's daily activities, shareholders possess the ultimate power in that they can appoint or remove Directors of the corporation.

Directors. The Board of Directors is responsible for the long-term management and policy decisions of the corporation. While the Directors are considered to have the highest level of DIRECT control over the corporation, there are, however, a few instances when the shareholders are required to approve Actions of the Board of Directors (e.g. amendment to the Articles of Incorporation, sale of substantially all of the corporate assets, the merger or dissolution of the corporation, etc...).

Corporate Officers. Corporate officers are elected by the Board of Directors and are responsible for conducting the day-to-day operational activities of the corporation. Corporate officers usually consist of the following: (President, Vice-President, Secretary, Treasurer).

Management & Staff. Management and Staff are DIRECTLY responsible for the daily activities of the corporation.

One Person Required. In most states, one or more persons may form and operate a corporation. Some states, however, require that the number of persons required to manage a corporation be at least equal to the number of owners. For example, if there are only two shareholders, there must also be a minimum of two directors serving on the board.

Fringe Benefits. Corporations may often offer their employees unique fringe benefits. For example, owner-employees may often deduct health insurance premiums paid by the corporation from corporate income. In addition, Corporate-defined benefit plans often afford better retirement options and benefits than those offered by non-corporate plans.

Corporate Formalities. To retain the corporate existence and thus the benefits of limited liability and special tax treatment, those who run the corporation must observe corporate formalities. Thus, even a one-person corporation must wear different hats depending on the occasion.

For example, one person may be responsible for being the sole shareholder, Director, and Officer of the corporation; however, depending on the action taken, that person must observe certain formalities: Annual meetings must be held, corporate minutes of the meetings must be taken, Officers must be appointed, and shares must be issued to shareholders.

Most importantly, however, the corporation should issue stock to its shareholders and keep adequate capitalization on hand to cover any "foreseeable" business debts.

Shareholder Liability for Corporate Debts. Where corporate formalities are not observed, shareholders may be held personally liable for corporate debts. thus, if a thinly capitalized corporation is created, funds are commingled with employees and officers, stock is never issued, meetings are never held, or other corporate formalities required by your state of incorporation are not followed, a court or the IRS may "pierce the corporate veil" and hold the shareholders personally liable for corporate debts.

Avoiding Double Taxation. Generally, the corporation is taxed for its own profits; then, any profits paid out in the form of dividends are taxed again to the recipient as dividend income and the individual shareholder's tax rate.

However, most small corporations rarely pay dividends. Rather, owner-employees are paid salaries and fringe benefits that are deductible to the corporation. The result is that only the employee-owners end up paying any income taxes on this business income and double taxation rarely occurs.

NOTE: See "The S-Corporation" below as a popular taxing alternative for corporations.

Duration of a Corporation. As a separate legal entity, a corporation is capable of continuing indefinitely. Its existence is not affected by death or incapacity of its shareholders, officers, or directors or by transfer of its shares from one person to another.

The S-Corporation

An S Corporation begins its existence as a "C-Corporation" (discussed above) -- (i.e. as a general, for-profit corporation upon filing the Articles of Incorporation with the appropriate STATE office. However, after the corporation has been formed, it may elect "S Corporation Status" by submitting IRS form 2553 to the Internal Revenue Service (in some cases a state filing is required as well).

Once this filing is complete, the corporation is taxed like a partnership or sole proprietorship rather than as a separate entity. Thus, the income is "passed-through" to the shareholders for purposes of computing tax liability. Therefore, a shareholder's individual tax returns will report the income or loss generated by an S corporation.

Qualifying for S Corporation Status.  To qualify as an S corporation, a corporation must timely file IRS Form 2553 with the IRS. This election must be made by March 15 of the current year if the corporation is a calendar-year taxpayer in order for the election to take effect for the current tax year.

However, a "New" corporation may make the filing at anytime during its tax year so long as the filing is made no later than 75 days after the corporation has began conducting business as a corporation, acquired assets, or has issued stock to shareholders (whichever is earlier).

To qualify for S corporation status, the corporation must:

  • Be filed in one of the 50 United States.

  • Maintain only one class of stock.

  • Maintain a maximum of 75 shareholders.

  • Be comprised SOLELY of shareholders who are individuals, estates or certain qualified trusts, who consent in writing to the S corporation election.

  • NOT have a shareholder who is a non-resident alien.

Losing S-Corporation Status.  Failure to observe ANY of the above requirements could revoke S-Corporation status at any time. An S-Corporation that loses its status as such may not re-elect S-Corporation status for a minimum of five years.

Corporate Formalities. An S-Corporation follows the same state formalities as does a C-corporation (i.e. filing Articles of Incorporation and paying state fees).

IRS Filings.  The S-Corporation must complete and file IRS Form 1120s to report its annual income to the IRS each year.

General Shareholder Requirements.  ALL shareholders of the corporation must be U.S. Citizens or have U.S. Residency Status. If, for any reason, shares are somehow sold or transferred (even if by will, divorce, or other means) to a shareholder who is a foreign national, the corporation will lose its S-Corporation status and be treated as a C-Corporation.

Who Should Elect S-Corporation Status?  Owners who want the limited liability of a corporation and the "pass-through" tax-treatment of a partnership will often make the S-Corporation election. In most cases, corporations that would benefit from S-Corporation status are those who plan on distributing the majority of earnings to its shareholders in the year those earnings are realized.

Corporations who plan on retaining earnings for future investments in future tax years often choose the C-Corporation because, under the S-Corporation, earnings will be taxed as if they were distributed to shareholders regardless of whether a distribution actually occurred or whether the corporation retained the earnings for future investment.

The Limited Liability Company

Rules governing the Limited Liability Company (L.L.C.) are usually distinct from the rules and laws governing corporations. In general, however, the L.L.C. is a state-created entity intended to provide it's members / owners with the limited liability afforded to corporate shareholders while minimizing many of the formalities corporations are required to observe.

If you are considering forming an L.L.C., you should be aware of the following facts:

IRS Treatment of the Two-Member LLC.   If your LLC has two or more owners, The IRS will tax the LLC owners as if the owners were members of a partnership. A partnership files Form 1065 (U.S. Partnership Return of Income).

IRS Treatment of the One-Member LLC.   An LLC with only one member / owner is taxed by the IRS as a sole proprietorship is taxed. Thus, the sole member of an LLC will file (Form 1040), (U.S. Individual Income Tax Return) and will include (Form 1040, SCHEDULE C) (Profit or Loss from Business) with his/her tax returns.

"Tax My LLC as a Corporation!"   Regardless of how many members the LLC has, the LLC may file an Election to be Treated as a Corporation for Purposes of Taxation (IRS Form 8832). If an election is made to be treated as a corporation, the LLC must file Form 1120 (U.S. Corporation Income Tax Return). IRS Form 1120, Form 1120 Instructions

Minimum Members Required by State Law.  Traditionally, most states have required that an LLC consist of two or more members (owners). Recently, however, the majority of states are allowing single-member LLCs.

Separate Legal Entity Status.   Similar to the corporation, an LLC is recognized as a separate legal entity from its "members." Thus, an LLC can own property, commit itself to contractual obligations, and even commit crimes.

Limited Liability for Members (owners).   In most cases, only the LLC is responsible for the company's debts thus shielding its members from personal liability. However, there are some exceptions where individual members may be held liable:

  1. Guarantor Liability.   Where an LLC member has personally guaranteed the obligations of the LLC, he or she will be liable. For example, where an LLC is relatively new and has no credit history, a prospective landlord about to lease office space to the LLC will most likely require a personal guarantee from the LLC members before executing such a lease.

  2. Alter Ego Liability.   Where an LLC member has personally guaranteed the obligations of the LLC, he or she will be liable. For example, where an LLC is relatively new and has no credit history, a prospective landlord about to lease office space to the LLC will most likely require a personal guarantee from the LLC members before executing such a lease.

Fewer Formalities than the Corporation.   Although a corporation's failure to hold shareholder or director meetings may subject the corporation to alter ego liability, this is not the case for LLCs in most states. An LLC's failure to hold meetings of members or managers is not usually considered grounds for imposing the alter ego doctrine where the LLC's Articles of Organization or Operating Agreement do not expressly require such meetings.

Shared Management and Control.   Management and control of an LLC is vested with its members unless the articles of organization provide otherwise.

Voting Interest According to Ownership.   Ordinarily, voting interest directly corresponds to interest in profits which directly corresponds to share of ownership unless the articles of organization or operating agreement provide otherwise.

Transfer Requires Majority Consent.   No one can become a member of an LLC (either by transfer of an existing membership or the issuance of a new one) without the consent of members having a majority in interest (excluding the person acquiring the membership interest) unless the articles of organization provide otherwise.

Perpetual Duration.   Traditionally, most states did not allow an LLC to have a perpetual existence; LLCs were traditionally required to specify the date on which the LLC's existence would terminate. Today, however, most states allow a perpetual duration for an LLC if stated in its articles of organization.

Dissolution Upon Certain Events.   Unless otherwise provided in the articles of organization or a written operating agreement, an LLC is dissolved at the death, withdrawal, resignation, expulsion, or bankruptcy of a member (unless within 90 days a majority in both the profits and capital interests vote to continue the LLC).

Operating Agreement Required.   To validly complete the formation of the LLC, members must enter into an Operating Agreement. This Operating Agreement may come into existence either before or after the filing of the Articles of Organization and depending on your particular state's laws, may be either oral or in writing.

Different Laws in Different States.   While laws governing corporations have grown to be quite uniform amongst the different states over time, LLC statutes can vary quite drastically from state to state. This is most likely due to the fact that the LLC is a VERY new form of business structure only recently recognized by most governments (e.g. Hawaii only recently began recognizing the LLC as a legitimate form of business in 1997.

Written by Joseph Mandelbaum, EA, CFP, Chief Executive Officer, RealTax, Inc.
Phone: 310-545-5400 Email: [email protected]

Question of the Month:  Becoming a Landlord - How do I get started?

I'm interested in buying rental properties and becoming a landlord but don't really know how to get started or what I need to do to be successful.  Any suggestions?

Brad Kingsley
Boston, MA

This is a very good question and one that deserves careful consideration.   After all,  your success begins with a vision!  If your vision is to create a successful  income producing real estate investment business there are  four basic steps to achieving this goal.

  1. Setting Goals and Objectives - The first order of business is determining your personal goals and objectives.  What do you want to achieve with your investments?  Are you looking for immediate cash flow or are you more interested in long term appreciation?  Do you have the financial wherewithal to endure the inevitability of periodic maintenance costs, vacancies and eviction fees?  Are you aware of the responsibilities of being a landlord?  The answers to these questions will require some thought and research and the help of some key people that will make up your management team.  This includes a competent accountant, a real estate agent, a mortgage lender, an insurance agent and a real estate attorney. 

  2. Determining Policies and Procedures - Once you have established what your goals are and have worked with your team of professionals on how to best achieve those goals, you will need to decide how you will administrate and oversee your property management business.  You will need to research the laws in your jurisdiction regarding the landlord tenant relationship.  Then, look at all your risks and structure a set of policies and procedures that will minimize them.  How will you screen tenants?  What forms will you use?  As you work through these issues and create your lease and other forms, you will become very clear about your rights and obligations as a landlord as well as those of your tenants.

  3. Implementing Your Strategies - Now that you've set up the structure of your business, you're ready to implement your strategies and take on your first tenant!   Your success will depend on the tenants you choose and how well you implement your policies and procedures.  As a business manager, consistency and discipline are key!  Despite your temptation to be sympathetic to your tenants, you will need to be disciplined about sticking with your plan.  Remember, this is a business, not a charity!

  4. Monitoring Your Results - Especially as a "newbie", you will need to take the time every year or so to review your experience and results and determine whether or not your plan is working.  If it isn't, you need to do some tweaking until you discover a process that works.  Remember to focus on the long term results.  Just like the stock market, bad experiences should not deter you from seeing the big picture.  Be prepared for  the periodic financial and/or emotional hiccups that are inherent in this business.  Learn from your mistakes, make adjustments where they need to be made and press on!  Your persistence will pay off in the end if you plan your work and work your plan!

I hope this is helpful to you Brad.  Your purchase of my book, The Complete Landlord e-Guide will guide you with these steps and  I will be happy to help as much as you need it along the way, so please don't hesitate to contact me again!

Very sincerely,

Shannyn Flory

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